Didn’t Receive a W-2? Here’s What to Do

A quick tip from Lynnette Khalfani-Cox, The Money Coach®

Before you fill out your federal income taxes — or have an accountant complete that chore for you —  you’ll need to collect W-2 forms from your current or former employers. Companies are supposed to send out your W-2, also known as a Wage and Tax Statement, by Jan. 31 of each year. Unfortunately, not all businesses meet this deadline.

So here’s what to do if an employer still hasn’t sent your W-2 in the mail.

  1. Contact your employer

Begin by calling your employer to inquire about your W-2 statement. You may learn that the payroll department got behind for some reason. Or an HR person may tell you that all W-2 forms actually were sent out — weeks ago. Whatever the case, you’ll want to confirm that the company has your complete and correct mailing address.

2. Contact the IRS

If you still haven’t received your W-2 by the end of February, you can call the IRS at 1-800-829-1040 for a substitute W-2. According to the IRS, the agency will even send a letter to your employer on your behalf to nudge the employer into compliance. When you call, be prepared to supply the following info:

  • Your name, address, Social Security number and phone number.
  • Your employer’s name, address and phone number.
  • Your employment dates.
  • An estimate of your wages and federal income tax withheld in the past year.




Please consult a qualified tax professional for tax advice on your specific situation.

SFFCU does not provide tax, legal or accounting advice. This material has been prepared for informational purposes only, and is not intended to provide, and should not be relied on for, tax, legal or accounting advice. You should consult your own tax, legal and accounting advisors before engaging in any transaction.

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Extra Credit provides general information to help improve our Member’s financial lives. Every situation is different, so please contact us for guidance on your specific needs. The advice provided in Extra Credit is not intended to serve as a substitute for speaking to a loan representative, financial advisor, or BALANCE counselor who can help tailor a solution for you.

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